April 2008
7:00 PM

Members Present: Rob Scheuer, Kevin Milak, John Hazle, Melissa Sturgis, Karie Sommers, Bill Conroy, John Swank, Kevin Milak

Absent – Rick Alspaugh

Coaches Report:  working with the travel trip and expect 56 kids. Deb Haase is doing a great job coordinating the trip.  Meet schedule is up on the website. Coaching schedule is set for summer.

ACC Gators are using the ACC pool.

KHS is down due to chlorine problems. Summer league swim clinic is being moved to Monday.  Great numbers with the swim clinics.

KPHS is down for July so they can redo the pool deck.  Last day at KPHS is May 30th

Let’s have a swim clinic for high schoolers going out for their high school teams. We’ll do this sometime after July 4th until school starts up

Tidwell is all in place and set to go. Lease is in place after Memorial Day. Tidwell practice will be T/W/Th 7-10 a.m. and bus will meet at KHS.

Kevin will email all former swimmers now in college and invite them to swim over the summer for flat $150.

VP Report:

Fundraising Report: suggestion was made to get updates from Katie at Splash program, on a monthly basis so we can help promote this. Get photos of instructors so we know who the people are working with kids in the pool-in case someone asks us.

50 meter pool is bogged down, not much going on with this now.

John volunteered to take the lead on resurrecting the 50 meter pool issue and get a committee up and running. BTA needs to take a leadership position on this issue and keep it as a goal. John H. will get it back on track.

John Swank report: Summer Champs is well underway. Detailed spreadsheet of volunteer needs will be emailed to membership.

Voted to place at least one ad in a FM/KP Waves heat sheet.  John Swank will look at also placing ads in Sand Creek heat sheets.

Established a committee, consisting of John Hazle and John Swank, to review the by-laws.  Recommendations will be presented to the Board at the August meeting.  Amendments, if any, will be presented to the general membership at the fall business meeting.

Reviewed the results of the board elections which took place at the spring banquet.  John Hazle, Rob Scheuer, John Swank and Melissa Sturgis were elected to serve a two year term beginning September 1, 2008.

Secretary’s Report: Melissa, along with Kevin, presented fundraising proposal developed by Jon Vitarius. Proposal is a detailed plan to prioritize spending of foundation and grant funds. We need to make sure we allocate funds appropriately. This will help us get better organized and perhaps make us more attractive to funding sources.

Presentation was very well received. Board said to “go” with the prioritized list.

Suggestion was made we look into getting a trophy case named for Vitarius Foundation in recognition for the support over the years.

Treasurer's Report: Katie is doing a great job on Splash and board should discuss increasing in her pay.

Let’s make sure background checks are being done on all instructors. Call USA Swimming to verify that they do these as well.

Registrar's Report: 7 new members. 9 have withdrawn for summer league. Total membership – 133 swimmers.

If people withdraw from the team, they need to email/call Bill Conroy so the debit can stop. Do not just tell Coach Kevin.

President's Report: John Swank has been appointed to fill the position of VP retaining the position of Meet Director.  Linda Dalton and Socorro Umrysh will be at the meeting later this evening (at separate times) to interview for the open position on the Board.

Meeting adjourned 9:20 p.m.

The next BOD Meeting will be May 27, 2008